Privacy Policy

Who we are

Greenshields Architects Ltd (trading as Greenshields Architects) gather and process your personal information in accordance with this privacy policy and relevant data protection regulation and laws. This privacy notice gives you information on your rights and our obligations and explains how, why and when we use your personal information.

Greenshields Architects is a Scottish Company, registered in Scotland under Scottish Company Number SC729410. Our registered office is 5 Clerwood Place, Edinburgh, EH12 8PJ. We are registered on the Information Commissioner’s Office Register number ZB455364 , and act as the data controller when processing your data.

Information we collect

Greenshields Architects collect your data to meet our legal, statutory and contractual obligations and to provide you with our services. This personal data can include; name, address, telephone number and email address.

How we obtain your data and why we have it

Greenshields Architects take your privacy very seriously and we will never sell, share or dispose your personal information without your consent; unless required to do so by law. We only keep your information for as long as is required by law and for the purposes highlighted in this privacy notice. Most of the personal information we process is provided to us directly for one of the following reasons;

  • In order to carry out a contract or provide a service
  • As part of a legal obligation for business accounting or tax purposes
  • For marketing purposes where we have assessed it to be in your interests and ours

How we store your personal information

Your information is securely stored. We keep personal information as noted above for as long as our professional indemnity insurance (and law) requires us for contractual reasons. After this we will securely dispose of and delete your information; removing from our computer systems and destroying paper copies of information by shredding and disposing of at a secure facility.

Your rights

Under data protection law you:

  • Have the right to access any of your personal information that Greenshields Architects have and obtain copies
  • Have the right to rectify any of your personal information that you think Greenshields Architects have which is inaccurate, or complete information that you believe is incomplete
  • Have the right to erase or restrict processing of any of your personal information in certain circumstances
  • Have the right to port data or ask us to transfer your personal data you have given to us to another organisation, or to you in certain circumstances

If you contact us to exercise your rights, we may ask you to verify your identity so we can ensure your data is protected.

Sharing and disclosing your personal information

We do not share or disclose your personal information without your consent, other than for reasons noted elsewhere in this document or where it is a legal requirement. Greenshields Architects uses third parties to provide services and carry out business functions. However any third party will only use your personal information in accordance with instructions from us.


We occasionally would like to contact you to update you on services we provide or news. If you would not like to receive marketing information from Greenshields Architects, please email us at


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